Administrative Assistant, Howard House/Garrison Place (St. John’s)

Posted on 8 August 20258 August 2025

Howard House/Garrison Place will be hiring one full-time permanent Administrative Assistant.

Summary:

Under the supervision of the Residential Manager, the Administrative Assistant provides support to all staff of Howard House and Garrison Place, to ensure efficient and effective office procedures

Responsibilities:

• Responds to telephone and in-person inquiries from clients, outside agencies and the public. Forwards inquiries as appropriate.
• Clerical duties as required.
• Maintains a current master file of operational documents, as well as electronic and manual files
• Ensuring operation policy and standards are current.
• Reconciles petty cash, bank statements and invoices as required.
• Distributes incoming and outgoing mail.
• Attends meetings and records minutes and distributes minutes.
• In conjunction with the residential manager solicits, screens and provides orientation to volunteers.
• Organize and maintains scheduling of volunteers
• Maintains inventory and purchases supplies as required
• Engage in residential duties as required including floor supervision when needed.
• Contributes to the orientation/training of staff/interns/volunteers.
• Engages in professional development as required.
• Ensures confidentiality guidelines are met regarding staff and client information.
• Shares responsibility for maintaining a safe, secure environment for both staff and clients.
• Performs other related duties as required by the Residential Manager.

Qualifications:

• Minimum one-year education in Office Administration, Business Management or equivalent combination of education and experience.
• Prior experience as an Administrative Assistant would be an asset.
• Experience in not-for-profit sector would be an asset.
• Proficient in appropriate computer software.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Able to manage time effectively.
• Ability to work independently and as part of a team.
• Valid driver’s license and insurance; access to safe reliable vehicle.
• Multilingual skills and multicultural competence are an asset.
• Certificate of conduct.
• Certificates in Emergency First Aid and CPR.
• Enhanced reliability check as required. (Rated by the JJEC Sept 2020)

John Howard Society welcomes applications from all qualified applicants including but not limited to those of any gender, race, orientation or disability.

All candidates with the required qualifications will be considered including people who have has criminal justice involvement.

This position is open to male and female applicants.

Closing Date: August 18, 2025

Salary: $22.13 / hour 75 hours bi-weekly, as per collective agreement.

Please submit resumes to: Val Flynn, Residential Manager at vflynn@jhsnl.ca

Mail: 7 Garrison Hill, St. John’s, NL A1C 3Y7

Fax: 709-722-2414