Howard House/Garrison Place, St. John’s
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Howard House/Garrison Place will be hiring one full-time permanent Administrative Assistant-Residential
Summary:
Under the supervision of the Residential Manager, the Administrative Assistant provides support to all staff of Howard House and Garrison Place, to ensure efficient and effective office procedures
Responsibilities:
- Responds to telephone and in-person inquiries from clients, outside agencies and the public. Forwards inquiries as appropriate.
- Clerical duties as required.
- Maintains a current master file of operational documents, as well as electronic and manual files
- Ensuring operation policy and standards are current.
- Reconciles petty cash, bank statements and invoices as required.
- Distributes incoming and outgoing mail.
- Attends meetings and records minutes and distributes minutes.
- In conjunction with the residential manager solicits, screens and provides orientation to volunteers.
- Organize and maintains scheduling of volunteers
- Maintains inventory and purchases supplies as required
- Engage in residential duties as required including floor supervision when needed.
- Contributes to the orientation/training of staff/interns/volunteers.
- Engages in professional development as required.
- Ensures confidentiality guidelines are met regarding staff and client information.
- Shares responsibility for maintaining a safe, secure environment for both staff and clients.
- Performs other related duties as required by the Residential Manager.
Qualifications:
- Minimum one-year education in Office Administration, Business Management or equivalent combination of education and experience.
- Experience as an Administrative Assistant would be an asset.
- Experience in not-for-profit sector would be an asset.
- Proficient in appropriate computer software.
- Excellent oral and written communication skills.
- Excellent interpersonal skills.
- Able to manage time effectively.
- Ability to work independently and as part of a team.
- Multilingual skills and multicultural competence are an asset.
- Certificate of conduct.
- Certificates in Emergency First Aid and CPR.
JHS welcomes applications from all qualified applicants including but not limited to those of any gender, race, orientation or disability. Multilingual skills and multicultural competence are an asset.
All candidates with the required qualifications will be considered including people who have criminal justice involvement.
Salary: 22.13 / hour 75 hours bi-weekly, with shift differential as applicable per collective agreement.
Please submit resume to: Val Flynn, Manager of Adult Residential Services at vflynn@jhsnl.ca
Mail: 7 Garrison Hill, St. John’s, NL A1C 3Y7
Fax: 709-722-2414
CLOSING DATE: Nov 30, 2025